If you’re the lucky person in your company that has been given the huge task of planning and organizing some kind of conference, training seminar or annual event, then you know that you really have your work cut out for you. There are some steps you can take that will considerably ease your job, while at the same time increasing your chances of having a successful event that will be remembered for many years into the future. Let’s go over a few tips to get you started in the right direction now.
The first thing that you really need to do to get the ball rolling, is decide what the actual real purpose of your event is. In other words, even though the name of the event might be ‘annual awards assembly’ the true purpose of the event is to motivate, educate, and entertain people in your company while also awarding the top producers as well. And hopefully, the new people attending the event will aspire to walk across the stage and be recognized in future years at the same event. As you can see, focusing on getting quality motivational speakers would be your top priority, and you should let a good event planning company take care of all the details such as food, refreshments and other items.
The next thing that you need to consider is how much money you are going to be able to spend, and spend the most money on the highest priority goals of the event, then outsource the remaining details to a professional planning company who are fully trained in all facets of hosting events and providing these services. In order to find a quality company it is best to check with other large businesses in your niche to see whom they’ve used in the past and were happily satisfied with.
Once you have a list of professional events company in Singapore, then you would want to visit their web pages to make sure they have a long list of references and happy customers showing they know how to treat their clients well. They should also be members of any trade organizations in your area and be fully licensed and bonded to do business in your state. Once you’ve narrowed your list down to several good companies, call them and set up an appointment with a representative to see what kind of prices and services they offer. Most event planning organizations will have venues that they recommend for events of the type and size that you need.
As you can see, planning, organizing, and running an event for your company doesn’t need to be an overwhelming task. Just decide your priorities, budget, and then pick a quality event planning company to take care of all the thousands of details for you.
Mobile marketing is an increasingly popular field that has a lot to offer for event managers. If you are planning a major event – whether it is a conference, a trade show or even a large party, using mobile marketing can make promoting your event much easier.
Event management is a time consuming job. Not only do you need to make sure that you arrange a suitable venue as well as catering, security, ticketing and all of the other practicalities, you need to promote the event, get people talking about it, and make sure that everyone – from the speakers to the attendees, know what is going on.
Mobile marketing is ideal for promotion, engagement, and sharing information too. One thing that many companies have started to do is build mobile apps that can be used for their events. These apps serve as a combination of a map, a schedule, a ticketing system and a social media system, allowing attendees to network before the event. Many apps also allow attendees to post to their own Twitter and Facebook profiles from within the app itself, thereby encouraging sharing and promotion of the event in the lowest friction way possible.
This kind of marketing works well because it means that there’s one less thing for the event manager to worry about – the app provides people with the information that they need to know, and people will naturally find it valuable and want to share it. The power of word of mouth marketing is something that should not be underestimated. If you want to grow your company organically and get a large number of high quality leads, then where better to start your marketing efforts than with the friends and family of your biggest advocates your current customers.
No matter how big or small your company is, there are plenty of options available to you when it comes to planning parties and other corporate events in Malaysia. Depending on what your needs are or the type of event that you have in mind, you can actually put together a memorable budget vacation opportunity that all of your employees will enjoy. All you have to do is a little bit of research on where you would like to go and the type of trip that would be good for the entire group.
The wonderful thing about planning events on a larger scale for your company is that you can actually mix business with pleasure. One of the top trends today is to incorporate team building in Malaysia. It comes with a great vacation adventure. Not only do your employees get the relaxation of a vacation, but you can all benefit from some valuable team building skills that they can take with them to the workplace once the event is said and done.
To get started on your budget vacation planning, you will want to get a good idea of the number of people that will be in the group. Most hotels and resorts will offer great packages for larger groups and could include a block of rooms so that you can all have accommodations in close proximity with one another. Depending on some of the options that you have within traveling distance, you may also be able to book conference room facilities for meetings, a banquet room for meals and then activities that you can all enjoy for a little bit of recreation.
While working with whatever budget is in play, you can come up with an incredible vacation to reward your best employees. Instead of a traditional party, you can have a memorable trip that will be a great incentive and learning experience.
If you are planning a conference or a presentation, then you have a lot of things to think about. Running any event is a lot of work, and conferences are particularly stressful because you have to juggle speakers, exhibitors and delegates as well as worry about the venue, catering, utilities, first aid and other issues. These event management tips will help to ensure that your conference goes as smoothly as possible.
Start planning your event as far in advance as possible, and write out a timeline so that you have something to work towards in terms of getting everything in place in time for the big day. Build in time to follow up on things – remember that speakers can drop out, exhibitors can change their mind and there is always the risk of entertainment or catering services being double booked.
Ask The Venue What Services They Do In House
You can save a lot of time by opting for in-house catering, electrical services, security and ticket management. The services offered by the venue may not be the cheapest, but you can be confident that they’ll be decent quality and that they will be comparatively hassle-free. If you are not experienced in running your own events and you want to make sure that things are as stress free as possible then using the venue’s in-house services are a good idea.
Hire an Event Manager
Another option is to pay someone to manage the event for you. Events management is a complex job, and a good manager is worth their weight in gold. They have plenty of experience in managing events and this means that they will remember the little details that you forgot, such as printing maps to hand out to attendees, or making sure that the conference schedule makes sense and the right panels are assigned to the right rooms.
Check out more tips in this video.
There are always a set of challenges in front of every event planner when it comes time to organize the next wedding, birthday, corporate event or more. However, those challenges are amplified when you bring to the table a demanding client that seems to either always change their mind or they are trying to argue every step of the planning process. As an event planner, you need to know how to deal with even the most difficult and demanding clients or you will have a very short career.
At the end of the day, you need to remember that it is always going to be the client who will have the ability to make the final decision. After all, they are paying for your services so if they want to have something done a certain way, you need to do your best to accommodate. It is the most successful event planner that will have a long list of demanding clients that many other planners would rather not work with. Basically, if you have the skills to deal with all sorts of personalities, you are going to be very successful in this type of a career.
When dealing with a demanding client, you need to always voice your concerns and opinions even if your client may not want to hear them. With each concern, it is important that you give them a number of solutions so that they will be more likely to work with you. If there are certain things that you do not agree with but your client persists, you need to make sure that you get a signature to cover yourself should they complain when things go wrong on event day. Doing your best to make sure that the event goes as planned and keeping everyone happy will be a great way to keep going even if your client is a difficult one.